Application preparation

Once you are done with shortlisting of universities, you will have an exact idea on the requirements set forward by the universities. With this knowledge, you can start your application preparation.

GRE Examination

If the course you have shortlisted has mentioned GRE as a mandatory requirement or advantage, it is a good idea to take the exam. Majority of the universities emphasis on the quant score of the exam rather than the verbal score. You can read more about GRE tests here . There are many GRE coaching institutes (online and offline) if you are looking for personalized support.

Statement of Purpose (SOP)

Statement of Purpose (SOP) or motivation letter is important especially if the university specifically asks for the document. Most of the German universities does not explicitly ask for SOP and therefore it should be understood that, SOP is not a critical aspect for these universities. The following guidelines can be used for preparing a good SOP.

  • SOP should be at least one page and should not exceed 2 pages. Some universities, put a restriction on the number of words and that should be taken into consideration.
  • SOP should be clear, simple and precise. Avoid writing stories about your childhood passion on automobiles as these type of introductions are too cliché. It is perfectly okay to start your SOP with your motivation on applying to the course.
  • Focus more on how did your studies, projects and work experience motivated you to apply for the particular course at the university rather than describing what you did. Keep in mind that SOP is not a description of the projects you have undertaken.
  • Few of the questions that need to be clearly reflected in your SOP include, why do you want to undertake graduate work? Why do you qualify to pursue a graduate degree at the university? What do you expect to derive from your program of study? If you have a concentration or area of interest in mind, briefly outline your interests in this area. What do you expect to contribute as a student and subsequently as a member of the profession? How does taking up the graduate course shape up your career? Short term and long term goals?
  • Once you are done with SOP, it is a good idea to get the document evaluated and proof read by senior students or professionals or consultants who have an expert knowledge on the same.

Letter of Recommendation (LOR)

There are not many universities which mandatorily asks for LOR. However, it is better to be prepared with the document. A maximum of 3 LOR is required and in most cases universities ask for 2 LOR. Recommendation can be from your academic study or from work experience. In some courses, the format of LOR will be provided by the university and the professor or managers just have to fill it up. Moreover if the university requires the LOR to be send directly to the university or in sealed envelopes, it will be specified in the university website. Sometimes, professors or managers expect a draft LOR to be prepared by the candidate. LOR should be on the university/company letter head along with seal and signature. It should be maximum of one page and should include details such as years known, closely associated works, strengths of the candidate, etc.

Curriculum Vitae (CV)

It is ideal that CV should be a maximum of two pages and should be in tabular form. There are numerous examples on how to prepare a CV in German format and you can check the same with a simple Google search (Google German CV format). CV should mandatorily contain (preferably in the same order) personal information, work experience, education, language skills, technical skills, interest/hobbies and a declaration (signature and date). Time period of company employment and education should be mentioned. Additional information such as major projects, awards and honors can also be added to the CV. You can also make your CV according to euro pass formatting style which can be downloaded here

Bachelors Certificate and Transcript of Records

None of the universities in Germany ask for original bachelor’s certificate, transcript of records or any other original documents. Copies of original documents needs to be attested by the issuing organization or by notary or should be attested by the German consulate from your home country. Each university specifies in their website on how they want the documents attested. However, most of the universities ask for documents to be attested by a notary.

It should be kept in mind that the grading system of your bachelor university i.e. maximum marks, minimum marks, and the marks that you have scored in your bachelor’s should be clearly mentioned in either of these documents. If the grading system is not mentioned properly, you can keep an additional document from your university explaining the grading system.

Other required documents include internship certificates, work experience and other certificates to substantiate your CV.


Frequently Asked Questions

1. What is the complete list of documents that is required for application process?

Degree certificate, Transcripts, IELTS, German language certifications, Internship certificates, Proof for work experience, CV, LOR, SOP, GRE Test score (if required) and grading system of bachelor university (if required).

Related Links

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